Employee Return to Workplace Guidelines

 

Workplace Expectations and Guidelines

With the Chancellor announcing Maricopa Community Colleges to begin the transition of employees to return to on-site work starting July 6, 2021, the information below outlines expectations and guidelines for returning to the workplace. 

In order to promote a safe working environment for employees during the COVID-19 pandemic, Maricopa Community Colleges has created COVID-19 Return to Workplace Standards. Each employee must adhere to these standards in accordance with MCCCD Administrative Regulations 4.2, Employee Safety and Health Program, and 6.7, Employment Standards

Each college (and District Office Division) will have the autonomy to determine the degree to which working and learning environments can transition back to in-person, given their location's unique characteristics.

All of our safety guidelines will be maintained for in-person services, and colleges will implement strategies to continue online services as the pandemic continues.

Return to Workplace Training

Human Resources and Risk Management have created the following training courses to prepare employees for the return to the workplace:

  • Return to Workplace Refresher (required for ALL employees)
  • Return to Workplace: Supervisor Toolkit (required for ALL supervisors/managers)

These mandatory training sessions are available in the Employee Learn Center. 

Self-Assessment Requirements

Upon returning to the workplace, employees are still expected to:

  • Conduct daily self assessment to monitor for illness.
  • Not access MCCCD property if you are ill.
  • Notify supervisor if you are or become ill or have been in close contact with someone who has tested positive for COVID-19.
  • Complete and submit the online report if you have COVID-19 like symptoms, test positive for COVID-19 or have been in close contact with someone who has COVID-19, even if you have received the vaccine.
  • Follow all protocols relating to the COVID-19 Safety requirements that have been adopted by MCCCD.​​

COVID-19 Reporting

Employees (regardless of vaccination status) who have been exposed to an individual with COVID-19 or have COVID-19 must report via the online reporting forms. Visit the COVID-19 Reporting page for more information and forms. 

Employees who believe they may have been exposed to COVID-19 or have a confirmed case must follow the steps below:

  1. Employees who believe they may have COVID-19 or been exposed to COVID-19 must immediately isolate themselves, go home if at the office, and notify their supervisor
  2. Employees must report their case or exposure to Risk Management
    1. Report potential exposure to COVID-19
    2. Report confirmed case to COVID-19
    3. For questions, call 480-731-8947, 480.731.8888, or email dl-dssc-risk-management@ domail.maricopa.edu.
  3. If the employee has been in the office, the employee will compile a list of each person the employee has come in contact with and the areas the employee has been via the online reporting form
    1. Risk Management will notify the affected individuals of a potential exposure
    2. Facilities will ensure the surfaces are cleaned and disinfected
  4. Return to work
    1. If the employee believes they were exposed the employee must self-isolate for 14 days and follow the CDC guidelines
    2. If the employee has a confirmed case of COVID-19, please reach out to the Leaves department fmla-leaves@domail.mariocpa.edu for the proper return to work requirements

Higher Risk Individuals

According to the CDC, individuals with certain conditions might be at higher risk for severe illness from COVID-19. Those at higher risk are:

  • People 65 years and older
  • People with HIV
  • People with asthma (moderate-to-severe)
  • People with chronic lung disease
  • People with diabetes
  • People with serious heart conditions
  • People with chronic kidney disease undergoing dialysis
  • People with severe obesity
  • People who are immunocompromised
  • People with liver disease

If you have been instructed to return to the workplace but are unable to do so due to health risks, explore the options below. Discuss your options with your supervisor and HR representative.

  • Request an accommodation if you have a medical condition that places you in a high risk group or are pregnant. An accommodation may be requested to continue working remotely.
  • Request Leave (depending on the situation). See the Leave Options to determine the right leave type.

 


 

Personal Safety Practices

COVID-19 Vaccination

MCCCD is not mandating employees to get the vaccine. However, it is strongly recommended that employees do get the vaccine. 

MCCCD will not be asking who has been vaccinated or has an underlying health condition and will continue to strongly recommend 3ft social distancing and face covering for all employees regardless of vaccination status.

Face Covering

Face covering or disposable masks are strongly encouraged by all persons when inside any MCCCD building (owned or leased) or enclosed vehicle with the exception of persons working alone in the office.

Face covering requirements outdoors are optional for those who wish to continue wearing them.

Social Distancing

It is strongly recommended to maintain 3 foot social distancing in the classrooms, office settings, common areas, transportation, facility rentals, etc. both indoors and outdoors. 

  • Elevator capacities, restroom capacities will remain at the current reduced capacities
  • One-way stairwell directional use is lifted/removed
  • All restrictions to size of congregations have been lifted but still recommend maintaining a 3 foot distance

Cleaning/Disinfection

Colleges will be expected to maintain a minimum of one daily deep disinfection of every building in use (typically conducted at night), and one separate daily deep disinfection of high-touch areas (such as stair rails, door handles, etc.). 

Employees are responsible for cleaning their own work surfaces, phones, and computers (approx.​ 2x per day). Shared equipment may require more frequent cleaning depending upon use. Cleaning products will be provided, contact your Facilities department for supplies. 

Cleaning workstation/Common equipment instructions:

  • Use disinfectant wipes or sprays and towels
  • Practice routine cleaning of frequently touched surfaces. Shared equipment such as copiers, coffee makers, writing implements, etc. should be cleaned before each use 
  • After cleaning, discard towel and then wash your hands 

 

Guidance for Specific Workplace Scenarios

Classrooms

Faculty should take and retain attendance sheets to facilitate tracking in the event of a confirmed COVID-19 case. This information may be asked by Risk Management in order to notify individuals if there was an exposure and direct disinfection efforts. Further, faculty and college representatives shall instruct students on the new procedures and what to do if they become ill with COVID-19 like symptoms, and/or been exposed to someone with COVID-19, regardless of vaccination status. 

Although 3ft social distancing is encouraged, College and District representatives will coordinate to ensure adequate distance is maintained between individuals engaged in experiential learning opportunities, as necessary (e.g classrooms, labs, vocational skill building activities). In addition, college and district administration in collaboration with faculty will encourage all students to wear face coverings while attending classes.

Classrooms and labs will be disinfected periodically. Faculty should work with their facilities representatives to identify cleaning schedule.  

 

Working in the Office

Cleaning and Disinfecting

​Cleaning and disinfection of facilities have been ongoing and additional measures include:

  • Using EPA approved COVID-19 products
  • Developed cleaning and disinfecting procedures for custodial staff
  • Ensuring adequate cleaning supplies are available
  • Fogging/misting/ozone generation
  • Securing general disinfecting supplies for employee use on workstations and shared equipment

​​"No touch"

​"No touch" hand sanitizing dispensers have been installed.

"No touch" fixtures have been installed in various high-tough locations.

Signage

Signage will remain in place until such time as the CDC gives additional recommendations. 
Signage will include

  • ​Do not enter if feeling ill
  • Personal hygiene
  • Face coverings
  • Social distancing ​​​

Air Dryers

Air hand dryers are disabled to prevent the spread of airborne droplets, germs, and bacteria.

Barriers

Plexiglass barriers may be in place at high-traffic areas such as reception desks, check-in points, transaction windows, and reception/security desks.

 

For more information on Return to Workplace Expectations and Guidelines, please see our contact page